Jul 022017

Organization: International Organization for Migration
Country: Viet Nam
Closing date: 13 Jul 2017

Position Title : Project Officer

Duty Station : Ho Chi Minh City, Vietnam

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, Nine months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 13 July 2017

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries: Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mauritania, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa


Under the overall guidance of the Chief of Mission (COM) in Vietnam, the direct administrative supervision of the Head of Sub-Office in Ho Chi Minh City (HCMC), the direct technical supervision of the Global Programme Coordinator, Visa Application Center (VAC) in Headquarters, and in consultation with the COM in Cambodia for administrative matters of VAC operations in Phnom Penh, the successful candidate will be responsible and accountable for the day-to-day operations of the Canadian Visa Application Centers (CVACs) in Vietnam (HCMC and Hanoi) and in Cambodia (Phnom Penh).

Core Functions / Responsibilities:

  1. Provide effective daily management of all CVAC activities in HCMC, Hanoi and Phnom Penh, ensuring efficient and cost-effective service delivery in line with all contractual obligations of the Government of Canada and in line with IOM rules and regulations.

  2. Monitor and report on compliance with the Global CVAC RFP (the contract) and the terms and conditions of IOM’s private sector partnership agreement with VFS Global. Keep up to date on and maintain understanding of contract conditions to facilitate successful inspection results from audits conducted by Immigration, Refugees and Citizenship Canada (IRCC). Propose action to address deficiencies in a timely, efficient and cost-effective manner.

  3. Develop and maintain cordial, professional and effective relations with IOM’s CVAC lead project partner, VFS Global while adhering to all IOM agreements signed with VFS Global.

  4. Maintain close liaison and coordination with all key stakeholders, including IRCC in Vietnam and Cambodia, IOM HQ’s Facilitated Migration Services – Immigration and Border Management (FMS-IBM) unit, and the VAC Implementation Unit (VIU).

  5. Assist in leading and enhancing the skills of CVAC staff by providing training. Assist in ensuring sufficient security cleared staffing numbers to cover all activities, and keep both staff and other stakeholders updated on changes in workflow and/or procedures. Assist with interviewing and selecting new staff under direct supervision.

  6. Monitor, facilitate and provide guidance on all administrative aspects of the CVAC, including facilities, financial monitoring and cash management. Prepare caseload projections and plans for program and administrative changes.

  7. Identify and draft responses to risks, issues and opportunities, and forward to the supervisor for approval/action.

  8. Draft regular and ad hoc reports, and prepare briefings, background information, narratives, and statistics as necessary and required for external and internal use.

  9. In close coordination with and under the guidance of the IBM-FMS Senior Specialist, assist in developing new proposals and initiatives, such as additional FMS projects for new groups or new countries. Provide assistance in drafting regular project reports according to IOM and donor formats whenever required.

  10. Aid with internal investigations where required.

  11. Arrange briefings, tours and other related activities for visitors, missions and other relevant stakeholders to the IOM and CVAC premises.

  12. Perform such other related FMS duties as may be assigned.

Required Qualifications and Experience:


• Master’s degree in Political or Social Science, International Relations, Law, Migration Studies or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.


• Experience in humanitarian programmes for migrants;

• Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions;

• Familiarity with financial and business administration;

• Knowledge of the region is an advantage.


Fluency in English is required. Working knowledge of Vietnamese is an advantage.

Desirable Competencies:


• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism – displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness – displays awareness of relevant technological solutions;

• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.


nternationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 13 July 2017 at the latest, referring to this advertisement.

For further information, please refer to:

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 30.06.2017 to 13.07.2017

Requisition: SVN 2017/124 (P) – Project Officer (CVAC) (P2) – Ho Chi Minh City, Vietnam (55104788) Released

Posting: Posting NC55104805 (55104805) Released

click here for more details and apply to position


Tipical Questions
Why Is There A Gap In Your Work History? Employers understand that people lose their jobs and it's not always easy to find a new one fast. When answering this question, list activities you'??ve been doing during any period of unemployment. Freelance projects, volunteer work or taking care of family members all let the interviewer know that time off was spent productively.
Questions to ask
What is the single largest problem facing your staff and would I be in a position to help you solve this problem? This question not only shows that you are immediately thinking about how you can help the team, it also encourages the interviewer to envision you working at the position.